HR & Equity Forms
Personal Identification
Change of Gender or Display Name Request
You may use this form to make one of the following changes in your official Human Resources record:
• Change your display name to something different from your formal legal name
• Change your gender identity
• Change your form of address
Download Change of Gender or Display Name Request Form [PDF]
Benefits
Benefits Application Form:
This form is only available from the Benefits team, 215 Huron Street, 8th Floor, Toronto, or from your Divisional HR Office.
CUPE 3902, Unit 3 Employee and Dependent Special Circumstances Fund
Support for bargaining group employees and dependents experiencing urgent special circumstances resulting in financial hardship. Learn more.
Green Shield Canada Claim Submission Forms:
- General Claim Submission Form (PDF, 53 kB) for drug and extended health services
- Dental Claim Submission Form (PDF, 118 kB)
- Health Care Spending Account (HCSA) Claim Submission Form (PDF, 77 kB)
- Vision Care Services Claim Submission Form (PDF, 163 kB)
Green Shield Canada Enrolment / Change Forms:
- General Enrolment / Change Form (PDF, 37 kB)
- CUPE Local 3902 (Unit 3) HCSA Enrolment / Change Form (PDF, 159 kB)
- Enrolment Form for Continuation of Green Shield Coverage for Over-Age Dependant(s) in Full-time Studies (PDF, 38 kB)
- Professional & Managerial Staff (6–9) HCSA Enrolment Form (PDF, 169 kB)
Green Shield Canada Online Forms:
Pre-populated claim submission forms can be found electronically on the Green Shield Canada website. To access them, register or sign in to Green Shield Plan Member Online Services. You may be eligible to submit some claims electronically yourself. More details can be found by viewing their Plan Member Online Services. Not all forms on the Green Shield Canada website apply to your benefit plans.
Leave Forms:
- CUPE 3902 and 3907: Notification of Pregnancy / Parental / Adoption Leave (PDF, 88 kB)
- Notification of Family Medical Leave, Family Caregiver Leave or Critical Illness Leave (PDF, 158 kB)
- Notification of Pregnancy / Parental / Adoption / Primary Caregiver Leave Form (PDF, 88 kB)
- Notification of Domestic or Sexual Violence Leave Form (PDF, 212 kB)
Child Care Benefit
The 2018 Child Care Benefit Plan online application period is now CLOSED.
Click here for more information about the Child Care Benefit Plan
Education & Professional Development
The Educational Assistance Policy provides employees with the opportunity to further their formal and informal education outside of the University of Toronto. Educational assistance can be used for credit and non-credited courses at a recognized postsecondary institution external to U of T.
Activities covered by the Professional Development Fund are offered outside the University and include:
- Workshops and seminars of up to three (3) days’ duration
- Conferences of up to one (1) week in length.
If you have any questions regarding an application, please call 416.978.6496.
Applications & Guidelines for Educational Assistance / Professional Development:
- Application & Guidelines for Faculty, Librarians & Unionized Staff (PDF, 38 kB)
- Application & Guidelines for Professional & Managerial and Confidential Staff (PDF, 38 kB)
- Research Associates / Senior Research Associates Conference Fund Application Form (PDF, 69 kB)
Educational Benefits for Dependants:
- Scholarship Program for Dependants of Faculty, Librarians, Professional / Managers & Research Associates
- Tuition Waiver Form for Dependants of Active, Retired or Deceased Staff (PDF, 38 kB)
Faculty & Staff Tuition Waiver Request Forms:
- Unifor, Local 2003 Staff Tuition Waiver Request Form (PDF, 164 kB)
- Confidential Staff Tuition Waiver Request Form (PDF, 162 kB)
- CUPE 1230 Staff Tuition Waiver Request Form (PDF, 164 kB)
- CUPE 2484 Staff Tuition Waiver Request Form (PDF, 163 kB)
- CUPE 3261 Staff Tuition Waiver Request Form (PDF, 164 kB)
- Faculty & Librarians Tuition Waiver Request Form (PDF, 163 kB)
- IAMAW Staff Tuition Waiver Request Form (PDF, 164 kB)
- IBEW Staff Tuition Waiver Request Form (PDF, 164 kB)
- OPSEU 519 Staff Tuition Waiver Request Form (PDF, 176 kB)
- OPSEU 578 Staff Tuition Waiver Request Form (PDF, 164 kB)
- Professional & Managerial Staff Tuition Waiver Request Form (PDF, 162 kB)
- Research Associates Tuition Waiver Request Form (PDF, 163 kB)
- UNITE HERE Staff Tuition Waiver Request Form (PDF, 164 kB)
- USW Staff Tuition Waiver Request Form (PDF, 335 kB)
Employment Application Forms
To view all open positions at the University of Toronto, and apply to non-CUPE 3902 (Unit 3) positions, please visit our Careers page.
- CUPE 3902 (Unit 3) Employment Application Form (DOCX, 137 kB)
- CUPE 3902 (Unit 3) Employment Application Form (PDF, 167 kB)
- General U of T Employment Application Form (PDF, 126 kB)
Forms for HRIS Users
To view all HRIS-related materials and procedure documentation, please visit the HR Systems Training & Support Centre webpage.
Award Forms:
Change & Adjustment Forms:
- Cross-Appointment Change Form (PDF, 37 kB)
- Payroll Area Change Form (PDF, 72 kB)
- Request for Set-up or Change of a Job in HRIS (PDF, 43 kB)
- Request for Set-up or Change of an HRIS Institution or Degree (PDF, 51 kB)
- Request for Set-up or Change of an Organizational Unit in HRIS, (PDF, 34 kB)
- Retroactive Payroll Adjustment Change Form (PDF, 118 kB)
- Vacation Balance Adjustment Form (XLS, 535 kB)
General Employee Forms:
- Missing Birth Date / Social Insurance Number Information Form (PDF, 33 kB)
- Overtime Request & Tracking Form (PDF, 10 kB)
- Severance Guidelines & Forms (PDF, 81 kB)
Work-Study Forms:
- 2017–18 Work-Study Program Payment Procedure (PDF, 303 kB)
- Work-Study Program HRIS Casual Bi-weekly Timesheet (DOCX, 16 kB)
- Work-Study Program HRIS Casual Monthly Timesheet (DOCX, 16 kB)
Health, Safety & Well-being
Job Evaluation
The USW New Position Creation Request eForm (for Managers) will remain up until June 10th, but is only available to managers in the following business units, which have not yet transitioned to JDX:
- Faculty of Engineering
- OISE
- Professional Faculties
- University of Toronto Libraries
After June 10th the New Position Creation eForm will be removed from the HR & Equity site, and all managers will need to access it via MSS.
Payroll, Tax & Timesheets
Canada Revenue Agency Tax Forms:
- CPT30 Election to Stop Contributing to the Canada Pension Plan, or Revocation of a Prior Election
- R105 Non-Resident Waiver of Withholding Tax Under Regulation 105 (1)
- TD1 Personal Tax Credits Return
- TD1ON Ontario Personal Tax Credits Return
- T2200 Declaration of Conditions of Employment
- T2200 Guidelines for Completing Declaration of Conditions of Employment (PDF, 27 kB)
Payroll:
- Payroll Bank Authorization Form for Direct Deposit (PDF, 45 kB)
- Self-Funded Research Grant Program Application Form (PDF, 102 kB)
- USW Casual Employee Information Form (PDF, 492 kB)
Timesheets:
- USW Casual Employee Bi-weekly Timesheet (PDF, 251 kB)
- USW Casual Employee Monthly Timesheet (PDF, 380 kB)
Pension & Retirement
Active Members:
- Declaration of Spousal Status Form (PDF, 229 kB)
- FSCO Family Law Form 1: Application for Family Law Value (PDF, 184 kB)
- FSCO Family Law Form 2: Joint Declaration of Period of Spousal Relationship (PDF, 98 kB)
- FSCO Family Law Form 3: Contact Person Authorization (PDF, 96 kB)
- Pension Plan Application for Exemption from Participation (PDF, 30 kB)
Deferred Members:
Notice of Intention to Retire for Faculty & Librarians:
- Notice of Intention to Retire Form (PDF, 125 kB)
- Notice of Intention: Unreduced Early Retirement Form (PDF, 88 kB)
- Notice of Intention: Three-Year Phased Retirement Program Form (PDF, 98 kB)
- Revocation of Notice of Intent to Retire Form (PDF, 19 kB)
Pension Transfer Forms:
- Pension Transfer Application Form (PDF, 75 kB)
- Transfer of Pension Credits to the University of Toronto Form (PDF, 68 kB)
UTemp Forms
For UTemp Employees:
Hiring from UTemp: